Description du poste
Job openings at the WAVE Regional Center of Excellence for transboundary plant pathogens
The WAVE Regional Center of Excellence is a scientific and technical platform that aims to increase food production in Central and West Africa, in a sustainable manner, by developing effective methods for the control and management of transboundary plant pathogens, as well as preventing the incursion of exotic plant diseases into new areas. Our multinational team works from 14 Central and West African countries (Benin, Burkina Faso, Cameroon, Central African Republic, Congo Brazzaville, Côte d’Ivoire, DRC, Gabon, Ghana, Guinea, Liberia, Nigeria, Sierra Leone, and Togo). WAVE is seeking skilled and experienced persons to join our multinational team in the positions outlined below. Although you will be located primarily at the Headquarters in Abidjan, you will be supporting our teams in the various countries. Ours is a vibrant workplace with diverse culture.
Executive Assistant
Reporting directly to WAVE's Executive Director, the incumbent will be at the heart of the organization's strategic projects. Acting mainly as an interface between the Executive Director (ED) and his main internal and external contacts, the incubent will assist in the day-to-day management of the ED’s activities on the one hand, and in the coordination and monitoring of the Institution's various projects and deliverables on the other, so as to achieve WAVE's strategic objectives.
Main responsibilities
Administrative support to the Executive Director
• Manage the agenda and organize meetings for the Executive Director, according to his priorities and availability
• Act as main point of contact, answering incoming calls and e-mails under the ED's directive
• Organize and plan the ED's trips
• Perform a wide variety of tasks such as drafting, designing and producing complex documents, presentations, reports, agendas, minutes; preparing correspondence, processing paper and electronic mail within the scope of intervention, etc
• Monitor project deadlines with the various Directors and/or project managers
• Ensure coordination and create a solid and transparent communication gateway with all departments and services/Hubs involved in the execution of WAVE activities and related projects.
• Develop and follow up on dashboards, analysis reports and any other documentation deemed relevant
• Identify, anticipate and report risks and problems encountered to the ED
• Carry out any other tasks deemed necessary by the hierarchy to achieve the objectives set
Profil du poste
Profile required
• Perfectly bilingual (French and English)
• At least 4 years' higher education in management/administration, communications, or any other relevant discipline
• At least five (5) years' experience in a similar position in permanent direct support of a member of senior management, and capable of understanding organizational processes and anticipating the needs of the position
• Proven project management skills and assistantship experience are considered significant assets in the position
• Skills in new presentation techniques and technological developments (cloud applications, mobile applications, CMS, tools for minute taking, videoconferencing)
• Excellent computer skills in MS Office (Word, Excel, PowerPoint, Outlook)
• Analytical, methodical and problem-solving organizer with a positive attitude
• Excellent communicator: both written and oral, verbal and non-verbal
• Discretion, empathy and diplomacy
• Versatile, stress-resistant and flexible, able to distinguish between priorities and secondary tasks
Dossiers de candidature
N.B.: these jobs requires geographical mobility, mainly within West and Central Africa.
Job information
- Duration: 1 year renewable
- Location: Bingerville, Abidjan, Côte d’Ivoire
If your skills and experience match the profile we are looking for, please send your CV with a covering letter (including your salary expectations) to the email below, specifying the job title in the subject line.
Email : recrutement@wave-center.org
Deadline for receipt of applications: 24/05/2024
NB : Only selected candidates will be contacted.
Female candidates are strongly encouraged to apply.
