SUNY/CID
RECRUTE
POST LSP 42 : OFFICE MANAGER

Description du poste

Mission
To support and fulfill all tasks related to administrative management, procurement and logistical support for the project.

Tasks: (Under the supervision of the DCOP)

•  Manage and administer disbursements of office petty cash and ensuring timely replenishment, and recording all petty cash transactions in PC reconciliation
• Ensure each transaction has adequate justification back-up documentation
• Ensure proper filing and storage of petty cash transaction vouchers
•  Ensure timely VAT reporting and reimbursement requests
•  Prepare and monitor procurement process: develop RFQs, publish / distribute RFQs, collect responses, prepare bid analysis, prepare purchase orders
•  Manage office logistics
•  Manage car fleet of program: (vehicle log books, vehicle maintenance etc..)
•  Organize and supervise office maintenance
•  Manage the duty-free customs clearance of merchandise (vehicle registration, temporary admission requests, personal effects for expat/TCN staff)
•  Manage office inventory: ensure all equipment has inventory number and tags, ensure all equipment is logged in inventory list, manage annual inventory update
•  Manage office supplies
•  Assist in the preparation of program activities: procurement of supplies, preparation of purchase orders, assistance in the identification of vendors and service providers
•  Preparation of advances and reconciliations
•  Ensure administrative documents of expat personnel are up to date: visas to be in country, customs exemption documents, etc…
•  Provide logistical coordination of international consultant and home office visits: visa requests, lodging, airport pick-up/drop off
•  Supervise office drivers, program assistant and office cleaners.
•  Conduct any other tasks as assigned by the DCOP and COP.

Profil du poste

Qualifications:
• Baccalauréat +2 in procurement, administration or any other related field
• French and English fluency required
• At least 3 years previous experience in administrative, procurement and logistical support
• Experience working on international donor funded programs. Experience working on USAID funded programs is an advantage.

Dossiers de candidature

Candidature Submissions
• Submit a motivation letter and updated CV to the following email address: suny-ci@suny-ci.org no later than 5pm on Monday August 8, 2016. Ensure to mention the position reference in the subject line.
• Only selected candidates will be contacted.