ANNOUNCEMENT NUMBER:   FIN#2022/11

POSITION:                                      Facilities Assistant (1 position)

OPENING DATE:                           September 29, 2022

CLOSING DATE:                           October 7, 2022

WORK HOURS:                              Full-time, 40 hours/week

DURATION:                                    One-year renewable

The International University of Grand-Bassam is seeking one candidate to fill the position of Facilities Assistant in the Administration and Finance Department (ADF) in the Facilities Unit.

IUGB Profile

The International University of Grand-Bassam (IUGB) is a private, publicly supported institution established within the framework of a public-private partnership. IUGB offers an American curriculum in English. It opened in 2005, and, by the signing of Decree 2007-499 on May 16, 2007, was formally accredited as a University within the Côte d’Ivoire higher education system. Envisioned as a Regional Center of Excellence in Higher Education in Africa, IUGB’s mission is to provide internationally recognized higher education through technology-enhanced English medium instruction in fields critical for regional development, international success and life-long learning.

BASIC FUNCTIONS OF POSITION

Assist the Manager of Facilities by providing support for Procurement and controlling the works of service providers. The assistant will also serve as duplicate for the Coordinator of the Unit. (A summary of the position description is available on our website:  http://www.iugb.edu.ci/)

ESSENTIAL DUTIES AND RESPONSIBILITIES

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

Duties:

The duties and responsibilities include, but are not limited to, the following:

• Receives procurement requests from throughout the facility, checks for accuracy, and forwards to the Facilities Manager.
• Initiates purchase requests and keeps track of the various stages until the receipt of items and payment.
• Relays all pertinent information/issues/needs/ideas to the Facilities Manager

• Inventory: input the data on new equipment/furniture purchased and any item being disposed of.
• Inspect all equipment for proper functioning on a regular basis and forwards feedback to the Facilities Manager
• Performs related work as required.

Skills/Qualifications:

• Knowledge of record keeping methods and procedures applicable to purchasing
• Knowledge of plumbing, electricity and carpentry to evaluate work done by local suppliers
• Shall have a valid driving license and be able to drive
• Languages: English fluent, French fluent
• Computer skills: Knowledge of Microsoft Office Suite

Minimum Hiring Standards

Two years’ university education in Facilities Management, Engineering, Business Administration or any relevant field and one-year professional experience; or a combination of training and experience. 

SUBMITAPPLICATION TO:

Important Notice: Applicants MUST submit a current resume and a cover letter. Copies of both education documents and working experience must be attached to your application.  When submitting your application via email, please always start the subject line with the Vacancy Announcement’s number followed by the position title.  E.g.: VA FIN#2022/11, Facilities Assistant.

Job Purpose:

Assist the Manager of Facilities by providing support for Procurement and controlling the works of service providers. The assistant will also serve as duplicate for the Coordinator of the Unit.

Duties:

The duties and responsibilities include, but are not limited to, the following:

• Receives procurement requests from throughout the facility, checks for accuracy, and forwards to the Facilities Manager.
• Initiates purchase requests and keeps track of the various stages until the receipt of items and payment.
• Relays all pertinent information/issues/needs/ideas to the Facilities Manager

• Inventory: input the data on new equipment/furniture purchased and any item being disposed of.
• Inspect all equipment for proper functioning on a regular basis and forwards feedback to the Facilities Manager
• Performs related work as required.

Skills/Qualifications:

• Knowledge of record keeping methods and procedures applicable to purchasing
• Knowledge of plumbing, electricity and carpentry to evaluate work done by local suppliers
• Shall have a valid driving license and be able to drive
• Languages: English fluent, French fluent
• Computer skills: Knowledge of Microsoft Office Suite

Minimum Hiring Standards

Two years’ university education in Facilities Management, Engineering, Business Administration or any relevant field and one-year professional experience; or a combination of training and experience.