ANNOUNCEMENT NUMBER:   FIN#2022/12

POSITION:                                      Facilities Coordinator (1 position)

OPENING DATE:                           September 29, 2022

CLOSING DATE:                           October 7, 2022

WORK HOURS:                              Full-time, 40 hours/week

DURATION:                                    One-year renewable

The International University of Grand-Bassam is seeking one candidate to fill the position of Facilities Coordinator in the Administration and Finance Department (ADF) in the Facilities Unit.

IUGB Profile

The International University of Grand-Bassam (IUGB) is a private, publicly supported institution established within the framework of a public-private partnership. IUGB offers an American curriculum in English. It opened in 2005, and, by the signing of Decree 2007-499 on May 16, 2007, was formally accredited as a University within the Côte d’Ivoire higher education system. Envisioned as a Regional Center of Excellence in Higher Education in Africa, IUGB’s mission is to provide internationally recognized higher education through technology-enhanced English medium instruction in fields critical for regional development, international success and life-long learning.

BASIC FUNCTIONS OF POSITION

Assist the Manager of Facilities by providing support for Building, Equipment and Maintenance activities.  Coordinate and monitor the services of maintenance contractors to ensure appropriate customer service. (A summary of the position description is available on our website:  http://www.iugb.edu.ci/)

ESSENTIAL DUTIES AND RESPONSIBILITIES

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

Duties:

The duties and responsibilities include, but are not limited to, the following:

• Follow up maintenance requests and make sure that repairs are properly done
• Monitor the work done by contractors
• Supervise the moving of equipment
• Performs related work as required.

• Maintains contact with vendors regarding orders, merchandise, and new products
• Identifies potential suppliers.
• Receives, inspects, items ordered. 
• Prepares the delivery Report.
• Prepares periodical reports related to purchasing, inventory control, and receiving.

• Relays all pertinent information/issues/needs/ideas to the Facilities Manager
• Review maintenance requests and needs and provides a daily status to the Facility Manager

Maintenance

• Coordinate with departments to determine maintenance and repair schedules, prepare cost estimates; develop maintenance specifications
• Inspect all equipment for proper functioning on a regular basis and forwards feedback to the Manager of the Unit.   Establish an equipment preventive maintenance program.
• Coordinate the services of contractors, and vendors as required for maintenance and repair work

Building

• Follow the timeline of work under way
• Monitor the quality of work done (quality of materials used)

Other

• Participate in the preparation and justification of the Unit’s budget

Skills/Qualifications:

• Knowledge of purchasing methods and procedures as designed by the University
• Knowledge of record keeping methods and procedures applicable to purchasing
• Knowledge of plumbing, electricity and carpentry to evaluate work done by local suppliers
• Ability to inspect a building, its equipment and grounds and to plan maintenance, and repair
• Shall have license and be able to drive
• Languages: English fluent, French fluent
• Computer skills: Knowledge of Microsoft Office Suite

Minimum Hiring Standards

Two years’ university education in Facilities Management, Engineering, Business Administration or any relevant field and two years’ professional experience; or a combination of training and experience.

SUBMITAPPLICATION TO:

Important Notice: Applicants MUST submit a current resume and a cover letter. Copies of both education documents and working experience must be attached to your application.  When submitting your application via email, please always start the subject line with the Vacancy Announcement’s number followed by the position title.  E.g.: VA FIN#2022/12, Facilities Coordinator.

Job Purpose:

Assist the Manager of Facilities by providing support for Building, Equipment and Maintenance activities.  Coordinate and monitor the services of maintenance contractors to ensure appropriate customer service.

Duties:

The duties and responsibilities include, but are not limited to, the following:

• Follow up maintenance requests and make sure that repairs are properly done
• Monitor the work done by contractors
• Supervise the moving of equipment
• Performs related work as required.

• Maintains contact with vendors regarding orders, merchandise, and new products
• Identifies potential suppliers.
• Receives, inspects, items ordered. 
• Prepares the delivery Report.
• Prepares periodical reports related to purchasing, inventory control, and receiving.

• Relays all pertinent information/issues/needs/ideas to the Facilities Manager
• Review maintenance requests and needs and provides a daily status to the Facility Manager

Maintenance

• Coordinate with departments to determine maintenance and repair schedules, prepare cost estimates; develop maintenance specifications
• Inspect all equipment for proper functioning on a regular basis and forwards feedback to the Manager of the Unit.   Establish an equipment preventive maintenance program.
• Coordinate the services of contractors, and vendors as required for maintenance and repair work

Building

• Follow the timeline of work under way
• Monitor the quality of work done (quality of materials used)

Other

• Participate in the preparation and justification of the Unit’s budget

Skills/Qualifications:

• Knowledge of purchasing methods and procedures as designed by the University
• Knowledge of record keeping methods and procedures applicable to purchasing
• Knowledge of plumbing, electricity and carpentry to evaluate work done by local suppliers
• Ability to inspect a building, its equipment and grounds and to plan maintenance, and repair
• Shall have license and be able to drive
• Languages: English fluent, French fluent
• Computer skills: Knowledge of Microsoft Office Suite

  Minimum Hiring Standards

Two years’ university education in Facilities Management, Engineering, Business Administration or any relevant field and two years’ professional experience; or a combination of training and experience.