VARIANCE GRH
recrute
EXECUTIVE ASSISTANT BILINGUE
Description du poste
Main duties :
*Assistance to FF / visitors:
-Plan and organize travel arrangement for the team (flights and hotels booking, buying travel tickets, visa application, mission orders) ;
-Organization of events, training, periodic meetings : invitations for participants, booking and transfer arrangements, eventually writing report, booking restaurants, etc. ;
- Updating a template to follow-up of missions and business od stakeholders
- Establish and follow-up the travel planner for the LT and visits calendar of the rep offices
-Organize colleagues’ visits from other countries visa documents, accommodation, transportation…)
*Office management
- Receiving visitors, filtering phone calls, making appointments for managers
- support secretariat operations, manage mail -file & archive franchise administrative documents
-Management and renewal of the stock of office supplies equipment according to the model in place in the country of assignment.
- Update of phone directories ;
*Procurement
- Establish purchase orders, SRM submission, confirm goods & services reception ;
- Organize purchasing for the team dedicated: briefs received from requesters, establish purchase request, business traveler forms, seek the right supplier, manage tenders, and establish purchase orders, SRM submission, confirm goods & services reception and close projects with finance ;
- take care of specific missions from the management in accordance with her assignments.
Profil du poste
Bac + 3 Secrétariat / Bureautique • English/French spoken • 3 years’ experience a similar job
Dossiers de candidature
Please send us before 26-09-2017, CV & cover letter with salary claim
2 plateaux vallons, Rue des Jardins
tel : 22-41-00-31 ; 40-65-80-31
Email : recrutement@variancegrh.org
