THE INTERNATIONAL UNIVERSITY OF GRAND-BASSAM (IUGB)
is recruiting
FINANCIAL ASSISTANT 

VACANCY ANNOUNCEMENT

ANNOUNCEMENTNUMBER: AF#2016/02

POSITION: Financial Assistant (1position)

OPENING DATE: February 10, 2016

CLOSING DATE: February 19, 2016

WORK HOURS: 40hours/week

DURATION: Full time

The International University of Grand-Bassam is urgently seeking an individual to fill one Financial Assistant position in the department of Administration and Finance.

IUGB Profile

The International University of Grand-Bassam (IUGB) is a private, publicly assisted which offers an American curriculum in English. It opened in 2005, and, by the signing of Decree 2007-499 on May 16, 2007, was formally accredited as a University within the Côte d’Ivoire higher education system. Envisioned as a Regional Center of Excellence in Higher Education in Africa, IUGB’s mission is to provide internationally recognized higher education through technology-enhanced English medium instruction in fields critical for regional development, international success and life-long learning.

BASIC FUNCTIONS OF POSITION

Provide a wide variety of complex and confidential administrative and financial support to IUGB Financial office (Director of finance/Student Account/Financial Aid). Serve as focal point for financial entries in the Jenzabar software.

(A summary of the position description is available on our website: http://www.iugb.org/) and Facebook page: https://www.facebook.com/InternationalUniversityofGrandBassam 

QUALIFICATIONS REQUIRED

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

• Minimum Bachelor degree in Finance, management and communication or equivalent A minimum of 2 years experience in a similar position.
• Speaking and writing in both English and French is required. Language proficiency will be tested.
• Ability to provide proper customer service. Ability to communicate effectively in writing or orally.
• Ability to prioritize work assignments and work under general supervision.
• Knowledge of computers and Microsoft Office suite. Knowledge of business English, spelling and grammar
• Knowledge of office policies and procedures preferred.

Important Notice: Applicants MUST submit a current resume and a cover letter. Copies of both education documents and working experience must be attached to your application. When submitting your application via email, please always start the subject line with the Vacancy Announcement’s number followed by the position title. E.g.: VA AF#2016/02, Financial Assistant.

APPENDIX: Job description

Job purpose:

Provide a wide variety of complex and confidential administrative and financial support to IUGB Financial office (Director of finance/Student Account/Financial Aid). Serve as focal point for financial entries in the Jenzabar software.

Duties:

Administrative Duties

• Type letters, memos and other documents and correspondence regarding the student account management.
• Greet visitors, ascertain the nature of business and direct them to appropriate person,
• Assist DA&F in developing and implementing policies and procedures
• Assist Unit heads in managing their budget
• Maintain the records and filing system
• Produce documents, briefing papers, reports and presentations
• Perform other related duties as assigned.
• Complete the Jenzabar software with all the financial data to be extracted by the other departments. 

Students’ Accounts

• Responsible for the recovery of any overdue debt (recovery policy and legal procedure)
• Assist the Student account Counselor in Financial Aid Management
• Communicate to parents (verbally or in writing) any financial info regarding students
• Follow up with parents for due payments/outstanding balances and report to DA&F
• Reply to phone, mail and in-person inquiries and assist students/parents in resolving problems related to fees payment, refunding
• Call parents for any bounced check and insure payment is recovered with cash and penalty paid
• Replace Account receivables in case of absence 

Procurement Duties

• Assist the Director of Administration/Finance in procurement duties,
• Order and maintains office supplies stock,
• Monthly reporting on the account receivables status to the Director of Administration and Finance
• Prepare financial aids estimates for the budgeting process in liaison with the registrar office 

Other tasks maybe assigned.

Skills/Qualifications:

• Knowledge of computers and Microsoft Office suite. Knowledge of business English, spelling and grammar.
• Knowledge of office policies and procedures preferred.
• Effective organizational skills and time management skills. Proof Reading skills.
• Ability to provide proper customer service. Ability to communicate effectively in writing or orally.
• Ability to prioritize work assignments and work under general supervision. 

• Minimun Bachelor degree in Finance, management and communication or equivalent