THE WORLD BANK
recruits
FACILITIES ASSISTANT PROJECT MANAGER
- JOB: #151557
- JOB TITLE: Assistant Project Manager, Fac
- JOB FAMILY: General Services
- JOB TYPE: Professional & Technical
- GRADE: GE
- LOCATION: Abidjan, Cote d'Ivoire
- RECRUITMENT TYPE: Local Hire
- LANGUAGE REQUIREMENT: English [Essential]; French [Essential]
- CLOSING DATE: 16-Aug-2015
The objective of this assignment is to oversee the provision of integrated building management and project management services to the Cote d’Ivoire Country Office (CO). The World Bank Country Office is located in Abidjan, and consists of a 2-storey office building with parking, within a contained, guarded compound.
The position responsibilities include the oversight and coordination of contracted services for housekeeping, building maintenance, and equipment maintenance contracts .
The incumbent will also be required to oversee the facilities maintenance, consistent with the duties described below, and provide condition assessments of the smaller Burkina Faso, Benin and Togo Country Offices by scheduling quarterly visits to these locations. Collectively, these offices are referred to as AFCF2.
The incumbent will report to the International Facility Manager, GSDCR based in Washington, and will be a key member of the Global Facilities Management team. S/he will be responsible to the CO Management and the Resource Management Officer (RMO) on the day-to-day activities and progress of repair/improvement projects.
S/he will be based in Abidjan, Cote d’Ivoire.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3 year term appointment.
* Local candidates are strongly encouraged to apply.
- Manage an outsourced Building Management team in the Abidjan Country Office which will provide and coordinate all facilities requirements of the buildings and the users, to include building and grounds maintenance, equipment repair, housekeeping, waste management.
- Work closely with GSDCR Manager and the RMO to prepare reports for monthly expenses. Provide monthly building management budget and expense reports to the GSDCR Manager. As required, attend and report at the CO Management Unit meetings.
- Frequently communicate with CO staff by sharing and updating them on Facilities Management activities on the ground that may affect their work environment, either through e-mail or during staff meetings
- Post any information on time to staff through e-mail that needs their action either during emergency or during repairs in office hours.
- Develop technical and statement of work specifications for contracted building and equipment maintenance services and participate in the evaluation/selection of bidders responding to RFIs, RFPs, or other contract bidding processes as needed in each of the AFCF2 offices .
- Establish and oversee a helpdesk function for reporting and tracking of facilities-related user needs and resolution of reported problems, first in the Abidjan office, then followed by the other AFCF2 offices. Manage an asset program for furniture, equipment and fixtures. Liaise with RMO on damaged furniture and equipment that need to be replaced, repaired or disposed of.
- Ensure that established procedures for all fire, life safety and security programs are followed for periodic inspections and staff emergency drills.
- Coordinate required building maintenance purchases under $50,000 with GSDCR Manager using procurement guidelines for Country Office local procurement.
- Coordinate and closely collaborate with GSDCR Manager and the Procurement Unit at Washington Headquarters, and ensure compliance with the Bank’s procurement standards for larger Facilities purchases and contracts.
- Compile a portfolio of companies to be solicited for various FM procurement needs in the Abidjan Office.
- Support contracted vendors in the management of engineering operations, preventative maintenance and fire/life safety programs.
- Oversee and coordinate the development of strategic building management business plans and budgets for new initiatives and on-going facilities programs.
- Oversee and coordinate an effective Greening Program to minimize waste and user impact on the environment; implement effective energy and water management programs to reduce the building footprint.
- Provide Architectural, Engineering and/or Design expertise as needed to review and approve minor interior reconfiguration designs to ensure alignment with building systems and equipment, finishing standards and compliance with fire, life and safety codes, and to support contracted vendors in the management of engineering operations, preventive maintenance and fire, life and safety programs.
- Coordinate and manage internal moves, in coordination with internal IT staff.
- A relevant Degree, preferably BA/BS (Construction Management, mechanical/electrical Engineering, Facilities Management) and 6-8 Years of first-hand Facilities Management experience or equivalent combination totaling 10 years of education and experience.
- Thorough knowledge of building infrastructure and engineering systems, local building codes, regulations, and other laws pertaining to local, universal access and international building codes.
- Demonstrated ability to effectively and efficiently manage multiple and/or complex operational issues under minimum supervision.
- Good communication skills in French, both verbal and written is essential
- Good communication skills in English, both verbal and written is essential
- Demonstrated leadership and supervisory skills to effectively manage outsourced Property Management staff and others teams to deliver integrated services.
- Effective interpersonal, communication and listening skills, excellent sense of client orientation, and drive for results. Proven ability to diplomatically communicate with internal clients in AFCF2 and WB Headquarters at all levels, as well as local government authorities regarding licenses, permits, etc.
- Financial management (cost/investment) skills desirable.
- Ability to maintain systematic documentation of contract administration, operations and cost records to facilitate periodic contract audits by Bank internal auditors.
- Knowledge and experience with MSWord and Excel essential; AutoCad and MSProject desirable.
- Willingness to be available on a 24/7 basis in case of a major emergency, system breakdown or security issue.
Required Competencies:
- Facility Management
Possesses knowledge of and practical experience in architecture and engineering as it relates to design concepts, building systems, furniture, building equipment, with special expertise in office buildings. Has thorough knowledge of building infrastructure and systems, facilities building codes, regulations, and other laws pertaining to universal access, local and international building codes. Has ability to ensure the systematic collection of cost and operational data and the provision of financial and operational performance reports related to managed buildings etc. Has working knowledge and understanding of the work management database program and charge back systems. Has knowledge of sustainability principles in facilities management, contributes to sustainability initiatives. Has ability to inspect and if necessary, train relevant staff for proper operation, upkeep and general maintenance of installations. Demonstrates ability to prepare logistical plans, prepare technical and statement of work specifications for services, Requests for Proposals (RFP) and Invitation for Bids (IFB) for all operational maintenance work.
- Facility Related Budget Planning and Management
Has ability to monitor cost accounting and chargeback and to identify unplanned activities or deviations from schedule or budget. Has ability to develop strategies for maintaining building costs within budget allocation for each building. Has understanding of general financial and/or accounting principles. Has knowledge of and practical experience with the basic procurement processes and methods and contracting techniques. Has an ability to address potential conflict of interest issues professionally and with integrity. Understands the concept of business case development and is able to contribute to business case development led by others.
- Deliver Results for Clients
Sets challenging goals that align with the WBG mission and is always looking to improve. Understands clients' most pressing challenges and contributes to solutions. Takes personal responsibility for producing high quality work, identifying and informing of risks, and delivering results for clients.
- Collaborate Within Teams and Across Boundaries
Keeps others fully informed to ensure integration and work consistency and displays a sense of mutuality and respect. Approaches conflicts as common problems to be solved. Seeks and listens to input from others to inform own decision making and openly shares information. Frames thinking/actions with a WBG corporate perspective in mind.
- Make Smart Decisions
Seeks and analyzes facts, data and lessons of past experience to support sound , logical decisions regarding own and others' work. Applies cost/benefit analysis to meet work program objectives. Contributes to decision making by providing relevant risk-analysis. Shows initiative when necessary, and makes decisions in a timely manner within own area of responsibility.
- Negotiation Skills
Has ability to plan and execute negotiation process within established parameters and under general guidance and supervision. Understands the importance of planning and preparation for negotiations. Understands basic negotiation tactics but has limited experience.
This position is subject to local recruitment and local salary scale.
Only those candidates who meet the above requirements will be contacted.
To apply, click here
