Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

This position is open to:  All Interested Applicants / All Sources

For USEFM - FP grade is  FP -05.  Actual FP salary authorized by Washington D.C.

Security Clearance Required:

Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

•    Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to review the Eight (8) Qualities of Overseas Employees before you apply.  

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Summary:

The U.S. Mission in Abidjan, Côte d'Ivoire is seeking eligible and qualified applicants for the Public Health Administrative Management Specialist (Agreements Administration) in the Centers for Disease Control and Prevention (CDC) PEPFAR-funded office. Job holder is a senior specialist responsible for oversight at the post level of the administrative aspects of the agency’s cooperative agreements portfolio.  

Supervisory Position:

No

Relocation Expenses Reimbursed:

No

Travel Required:

Occasional Travel

Incumbent serves on selected inter-agency technical working groups that propose and coordinate inter-agency program components of HIV/AIDS activities to be carried out through cooperative agreements, contracts or partnership frameworks.

Duties

Job holder is a senior specialist responsible for oversight at the post level of the administrative aspects of the agency’s cooperative agreements portfolio. Job holder’s administrative role extends throughout the life cycle of the implementing instrument, beginning with funding proposal preparation, initial award and carrying through to close out. These administrative functions provide the infrastructure for effective and coordinated implementation, monitoring and overall administrative management of the Centers for Disease Control and Prevention (CDC) PEPFAR-funded and other public health programmatic activities carried out by implementing partners in country. Job holder serves as a key advisor to the Country Director and Deputy Director, and HIV/AIDS Team Contracting/Agreement Technical Officers on cooperative agreement issues such as reporting compliance and funding accountability. Job holder serves as the liaison between agency headquarters procurement officials and HIV/AIDS Team Contracting/Agreement Technical Officers and works closely with agency technical staff, senior staff of other agencies as well as senior managers of collaborating partners on cooperative agreement execution issues.

Management of Administrative Activities for Cooperative Agreements 50%
Job holder is the agency administrative specialist for cooperative agreements and the liaison with the agency headquarters grants and acquisition office on technical reviews and funding awards. This role requires that the job holder be thoroughly acquainted with the purpose, terms, conditions and the respective roles and responsibilities of the recipient, the program manager and the Contracting Officer’s Technical Representative (COTR) or Agreements Officer’s Technical Representative (AOTR). Job holder’s portfolio includes 4 grants, contracts and cooperative agreements with an annual portfolio value of approximately $15 million.....

In this capacity:
As the knowledgeable source of both the administrative aspects of cooperative agreements management at post and host country and USG policies and procedures, job holder coordinates within a team concept with agency deputies, team leads, public health specialists and implementing/cooperating partners to make sure that programs are conducted according to the terms and conditions in the notice of award and that USG funds are appropriately utilized.

Records Management of Implementing Agreements 30%
Serves as the central source responsible for the management of an electronic or paper records system that accounts for the at-post receipt and location of all grants, contracts and cooperative agreement files. The records system criteria is to store retrievable reporting/audit quality cooperative agreement files, including notice of funding opportunities (NOFO’s), applications, technical and budget reviews of the applications, awards, financial and programmatic reports, reprogramming requests and other supplemental documentation associated with the cooperative agreement process from initial award to close out of each agreement.
Ensures that systems are in place and maintained that provide timely notification of appropriate agency and partner staff of deadlines for notice of funding opportunities (NOFO), deadlines for interested parties to file applications in response to the NOFO, partner continuation requests and required partner financial reports and funding mechanisms. Together with agency headquarters and other program staff, prepares monthly and annual calendars of actions related to the administrative management of the implementing instruments including providing site visit schedules, routine trainings for staff and grantees, setting deadlines for important actions necessary for grants management (continuing applications, NOFOs, supplements) and other date sensitive elements.

Interagency Coordination 20%
Incumbent serves on selected inter-agency technical working groups that propose and coordinate inter-agency program components of HIV/AIDS activities to be carried out through cooperative agreements, contracts or partnership frameworks. Recommendations from the technical working groups play a key role in the development of the overall PEPFAR program in country. The working groups include interested parties from among USG PEPFAR implementing agencies (Departments of State, Defense, Labor, Commerce, and Health and Human Services (including Centers for Disease Control and Prevention, National Institutes of Health, Substance Abuse and Mental Health Services Administration, Food and Drug Administration), USAID and Peace Corps), host country government officials, and collaborating agencies and organizations.

Note: This job description summarizes the core responsibilities assigned to the position; however, it in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency

Qualifications and Evaluations

Requirements:

All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam.  

Selected candidate must be able to begin working within a reasonable period of time (4 weeks or after completion of a notice period if any) upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

 

Education Requirements:

Master’s degree or host country equivalent in public administration, public health, international development, business administration, management or finance is required.

Please address this factor in your ERA application under Education.

Evaluations:

You will be evaluated against the qualifications and requirements in this vacancy announcement. 
You may be asked to complete a pre-employment language or skills test.
You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed.

If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications:

Experience:

Three years of progressively responsible administrative management experience in a public health or international development program that includes administrative management of acquisitions, grants, contracts or cooperative agreement documentation and reporting, files management and exposure to external clients is required.

Please address this factor in your ERA application under Major Duties and Responsibilities.

Language: 

   English: Level III (GOOD WORKING KNOWLEDGE) reading/writing/speaking is required. ''This will be tested''.

   French: Level IV (FLUENT) reading/writing/speaking is required. ''This may be tested''.

Please address this language requirement in your ERA application. 

Job Knowledge:

A detailed knowledge of overall management principles, guidelines and procedures related to the administration of cooperative agreements, as well as related audit and accounting requirements, is required. The job holder must also have a detailed knowledge of the host country operational environment, including a good understanding of host government laws and regulations regarding public health-related implementing agreements. A general knowledge of routine health information systems in developing countries, including knowledge of HIV administrative systems is required.

Please address this factor in your ERA application under Major Duties and Responsibilities.

Skills And Abilities:

Good communication skills, both oral and written, are required, to include ability to write clear and concise documents, reports, program and policy guidelines and ability to deliver oral presentations on programmatic matters. Excellent inter-personal skills are required in order to coordinate with USG colleagues and implementing/cooperating partners to ensure mutual cooperation. Demonstrated ability to multi-task in a highly- detailed work environment is required. The ability to assess problems and develop realistic solutions is required. Intermediate user level of word processing, spreadsheets and databases is required. Keyboarding skills that include both speed and accuracy are required. A facility to work with higher mathematical calculations for purposes of reporting is required.

Please address this factor in your ERA application under Major Duties and Responsibilities.

Benefits and Other Info

Benefits:

Agency Benefits:

The U.S. Mission offers a competitive compensation and benefits package for local employees.

For Eligible Family Member (EFM) applicants, benefits should be discussed with the HR Office. The pay plan is assigned by the HR Office and confirmed by Washington, D.C.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:? 

A hiring preference is extended to eligible and qualified applicants in the order listed below.  It is essential you accurately describe your status in your application, failure to do so may result in a determination that you are not eligible for a hiring preference. 

HIRING PREFERENCE ORDER 

1. Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran* 

1. AEFM / USEFM 

1. Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights ** 

* IMPORTANT:? US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification.? A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.? Acceptable documentation must be submitted in order for the preference to be given.? 

** This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their agency or bureau. 

For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the?3 FAM 7210 Definitions.    

ADDITIONAL EMPLOYMENT CONSIDERATIONS

The following apply to EFMs, USEFMs, and AEFMs only:    

• Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular.    

• Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing. 

The following apply to Locally Employed (LE) staff only:   

• Current employees serving a probationary period are not eligible. 

• Current employees with an Overall Summary Rating of Needs Improvement, Unsatisfactory, or an MBC score of less than 100 points on their most recent Employee Performance Report are not eligible.  

How to Apply

How to Apply:

Click the “Apply to This Vacancy” button at the top of the page to begin your application.  For an instructional video on how to apply click here. 

Please address all relevant experience, education, language skills (including English), and job related skills or requirements in your application.

You may edit your application any time before the vacancy closing date. If you fail to submit a complete application by the vacancy closing date of this vacancy, then your application may be disqualified for this position.

For a copy of the complete position description, please contact the HR Office.

To request a reasonable accommodation, please contact the HR Office.

We foster a diverse, equitable, inclusive, and accessible workplace where employees can be themselves.  We invite qualified applicants from all backgrounds to apply.  

In accordance with 29 CFR 1630.4(b), Post may consider disability as a positive factor for employment.

Required Documents:

Please upload all applicable documents to your application. If you fail to submit a complete application, then your application may be disqualified for this position.

All Applicants:

• Residency Permit (if applicable) (required)

• Work Permit (if applicable) (required)

• Proof of ivoirian citizenship (if applicable) (CNI, Attestation d'identité, passport, certificat de nationalité etc) (required)

• Current mission employees who are not Ivoirians are exceptionally eligible to apply and must provide copy of their "carte consulaire" or other identity document (if applicable)

• Master's degree in public administration, public health, international development, business administration, management or finance (required)

• Any other relevant supporting document

• Resume/CV (if applicable

In addition, Eligible Family Member (EFM) Applicants must submit:

• Copy of Sponsor's Travel Orders/Assignment Notification (or equivalent)

• Passport copy

• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

• SF-50 (if applicable)

Next Steps:

The HR Office will contact successful applicants.  For more information on applying for jobs or employment with us, please visit the U.S. Mission website.

Thank you for your application and your interest in working with us. 

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AbidjanHR@state.gov 

Thank you for your application and your interest in working with us.