A Company
recrute
HR & PR Assistant

Job Title :                      HR & PR Assistant

Reports to :                   HR & PR Team Lead

Department :                 Human Resources & Public Relations

Work Location :            Plateau Office, Abidjan (Côte d’Ivoire)

Purpose of Role:

To provide a full administration service and support to the HR & PR Team Lead. Also, to provide support to the wider departmental teams in Côte d’Ivoire and report to HR Team Lead routine activities.

Duties & Responsibilities

HR Administration

• HR & PR file management & follow-up: registration & treatment of incoming couriers, prepare letters, follow-up & filing documents, etc.
•  Department day to day administration : handling incoming phone calls, managing  Department schedule, organising meetings, handling daily communication with employees (information emails) & as well as employees’ requests
• To handle Office personnel movements: process all Departments annual leave plans and manage sickness/absence.
• To run employees and partners agents’ training programmes: to run identified and approved trainings for employees & partners agents
• To handle visa requests, prepare letters of invitation for employees and partners.
• To run archives
• Translation of documents & official letters
• To handle administration of adds, publications in local papers & magazines

Recruitment

• Provide files and CV’s for selection, arrange interviews appointments and participate in interviews for interns, CDD and permanent staff.
• Prepare and  process new start paperwork and induction
• Daily management of interim personnel, contractors and handle interim companies
• Placement agencies: to register requests from all the Departments & to follow-up the movements of the non-CNR personnel.
• Labour contract : follow up of contracts in order to update them for amendments, renewals and termination (permanent and short term contracts, interims, contractors)

Payroll & Benefit Administration

• To collect payroll data, manage personnel overtime, compensation and offshore allowances data
• On a monthly basis, process data in payroll software
• Before sending the overtime and offshore compensation allowances for signature, ensure the accuracy of the data.
• To run tax on salaries (ITS, CNPS, CMU): run & register different taxes on salary to be paid to Tax administration & Social Security body (CNPS) on a monthly basis.
• Personnel bank loan requests follow up : make sure appropriate back-ups are provided before submitting the file to Management approval
• To run and do a daily follow up of the CNPS services: services include accident in the work place, social security, pension
• To run the employees’ insurance contracts :health insurance and pension fund 

others:

• Staff entertainment: to run team-building events during the year as well as at the end of year (End of year party, employees’ children Christmas tree party, learn & lunch…etc).

Education/Qualifications:

-        Good general education (University graduate or Business School graduate) Bachelor or Master Degree in Human Resources, Law or Business Administration with relevant exposure to Human Resources activities and projects

-        Ability to thrive in multicultural work environment 

-        Strong work ethics and proficiency with Payroll Software Sage

-        Good knowledge of MS Office (Word, Excel, Powerpoint)

-        Confidentiality, sensitivity and professional integrity

-        Ability to prioritise own workload to meet deadlines

-        Minimum of  3 years in a Human Resources role

CV in English (on two pages maximum) and cover letter to recruitments.excel2024@gmail.com no later than 07/26/2024 at 12:00 p.m.